Current awareness migration projects: Mastering challenges & seizing opportunities

Migrating to a new current awareness system is a daunting prospect so I wanted to tackle this head on. This blog post was inspired by our latest webinar short, "From Status Quo to Status Go?: Potential Blockers and Real Solutions". Here are some of the obstacles you might face. For example,

• Your busy team might say, “we have no time”.
• Your boss might say, “we have no resources”.
• You might say, “we are happy with things as they are”.

Real-life conversations have provided all of the solutions to these arguments below - and in the webinar. Team Vable’s experience with various migration projects has taught us that an open mind can transform these challenges into opportunities. 

Turning time constraints into efficiency gains

The perception of never having enough time is a significant barrier. Yet, committing to a migration project can be a game-changer. Imagine a system that not only integrates seamlessly with your existing environment but also streamlines workflow and empowers end users through self-service interfaces. By focusing on long-term efficiency and measurable time savings, we can shift our perspective from immediate challenges to future benefits.

It’s not just about the long-term, you want to ensure your project stays on track in the short term. Effective strategies to achieve this include appointing a dedicated project manager, developing a clear project plan with phased implementation, and building a strong relationship with the vendor. Allowing time for familiarisation with the new system is also key to easing the transition and fostering team enthusiasm.

Case Study: Ashurst Australia’s successful migration

A real-life example of successful migration comes from our Ashurst Australia / Vable case study. Faced with the challenge of keeping their global offices up-to-date, they shifted to a sophisticated current awareness platform, Vable. This move not only saved remarkable time but also improved the quality of information distribution. Their journey is a testament to the transformative potential of a well-executed migration plan.

Building a strong business case for resources

The future of law, as highlighted by legal consultant Jordan Furlong, is not a distant concept but our current reality. This realisation calls for a reassessment of your investment in your firm's information services. Are you truly prepared for what's already here? Have you been adding value to client services and investing in your firm's future? These are critical questions to consider as you navigate the path of software migration.

Securing additional resources is often a matter of presenting a compelling business case. Highlight the long-term financial benefits of the new system, such as cost savings from improved efficiency and the potential for future growth. Emphasise how reallocating current expenses can support this new investment. Leverage vendor training capabilities to strengthen your case.

Confronting the status quo bias

It's essential to recognise and challenge the status quo bias, that is to say, the tendency to prefer current situations over change. This bias can hinder progress and innovation. When considering new changes, whether it is in the workplace or at home, examine your reactions and motivations critically. Shifting from status quo to status go involves recognising and addressing several factors:

• FOMO (fear of missing out): Staying with outdated systems can mean missing out on significant benefits. Up-to-date platforms offer better integration, efficient workflows, and access to cutting-edge features.
• Cost of inaction: Ignoring the need to upgrade can lead to increased maintenance costs, inefficiencies, and the risk of obsolescence - not to mention security risks.
• Positive disruption: While maintaining business continuity is crucial, the migration process can be an opportunity for positive change.
• User satisfaction: New systems often come with improved user interfaces and experiences, leading to higher user satisfaction and engagement.
• User engagement: Use migration as a chance to rethink training strategies and actively engage end-users.
• Talent retention: A migration project can be a platform for team members to enhance their skills, ultimately fostering motivation and career progression.

Embarking on a current awareness system migration is more than a mere change of tools; it's a strategic move towards future readiness and enhanced efficiency. By understanding and addressing the potential obstacles, and focusing on the long-term benefits, organisations can transform these challenges into successful opportunities. Are you ready to move from "Status Quo" to "Status Go"?